10 Best Small Business Payroll Software for 2022

Table of Contents

Juvy has over 10 years of contentedness writing experience and was a license teacher. She has evaluated and written about dozens of payroll and HR software solutions for small business to provide the best answers to your software questions. Charlette has over 10 years of experience in account and finance and 2 years of partnering with HR leaders on mercenary projects. She uses this extensive experience to answer your questions about payroll. aside from being affordably priced, the best small business payroll software calculates employee wages and deductions accurately and pays and files payroll taxes automatically. Most offer unlimited wage runs, two-day direct deposits, employee self-service portals, and access to employee benefits .
To find the ideal payroll systems for minor businesses, we evaluated more than a twelve solutions and narrowed the tilt down to our top 10 recommendations.

  • Gusto: Best overall small business payroll software
  • QuickBooks Payroll: Best for QuickBooks accounting users
  • Paychex Flex: Best for solopreneurs and companies needing dedicated payroll support
  • Square Payroll: Best for restaurants and small retailers already using or interested in using Square POS
  • OnPay: Best for small agricultural companies or small businesses requiring HR support
  • Paycor: Best for businesses upgrading from a manual payroll system as they increase hiring
  • Rippling: Best for employers looking for a modular HR, payroll, and IT platform
  • ADP Run: Best for rapidly scaling startups needing flexible payroll plans that can be adjusted quickly
  • Patriot Payroll: Best for mom-and-pop businesses looking for a do-it-yourself (DIY) payroll service
  • Homebase Payroll: Best for businesses with hourly workers

Best Payroll Software for Small Businesses Compared

*The provider is part of a larger offer of HR and payroll tools. This means that these providers have other tools that businesses can benefit from .
**Pricing is based on a quote we received

Gusto: Best Overall Small Business Payroll Software

Gusto

Gusto logo

Overall Score:

4.66

OUT OF

5

fink CRITERIA Ease of Use 4.50 OUT OF 5
Expert Review 4.38 OUT OF 5
HR Features 4.38 OUT OF 5
Payroll Features 4.75 OUT OF 5
Popularity 5.00 OUT OF 5
Pricing 5.00 OUT OF 5
Reporting 5.00 OUT OF 5

What We Like

  • Unlimited pay runs
  • Automated payroll tax payments and filings with year-end reporting
  • Affordably priced for small businesses

What ‘s Missing

  • Health insurance limited to 39 states
  • Time tracking is included only in Complete and Concierge packages
  • No dedicated payroll specialist

Gusto Pricing

  • Core: $39 per month + $6 per employee monthly
    • Includes full service payroll, two and four-day direct deposit, automated tax filings and payments, year-end tax reporting, workers’ compensation, health benefits administration, onboarding tools, employee self-service portal, and tracks PTO accruals and balances
  • Complete: $39 per month + $12 per employee monthly
    • Includes everything in Core plus time tracking, employee directory and surveys, and tracks PTO accruals and balances as well as online PTO requests
  • Concierge: $149 per month + $12 per employee monthly
    • Everything in Complete plus dedicated customer support and direct phone line support
  • Contractor-only plan: $6 per person monthly

Gusto ranks high among its competitors as its payroll and HR features enable small businesses to operate with the amenities that some larger companies offer. aside from running payroll mechanically as scheduled, it notifies each new hire, so they can complete the compulsory paperwork. If you ’ re in one of the 39 states where it offers insurance, you can offer home health indemnity plans to your employees .
Scoring 4.66 out of 5 in our evaluation, Gusto earned perfect marks in price, report, and popularity among users. however, the limited coverage of its health policy and having to subscribe to one of its higher tiers to access HR tools—such as meter tracking and online paid time off ( PTO ) requests—prevented Gusto from getting a higher score .
In terms of user feedback, many find it a valuable payroll software given its intuitive interface and efficient tools. however, several reviewers are dysphoric about the long contain times when contacting customer hold .

Gusto Features

  • Automatic and unlimited payroll runs in all 50 states: Unlike ADP and Paychex, Gusto allows you to process unlimited payroll runs, including bonus and off-cycle payments, at no extra cost. And you can even set payroll to run on autopilot.
  • Automated tax payment and year-end report filing: Gusto automatically withholds, pays, and files taxes on federal, state, and local levels. It handles year-end tax reporting (W-2s and 1099s) for free, unlike ADP Run, which charges a fee for this service.
  • International contractor payments: Businesses can pay their contractors in more than 80 countries, including India, Canada, the UK, and the Philippines. Gusto is currently working on expanding its support to 100 countries.
  • Employee benefits: Gusto provides employee benefits in all 50 states but its health insurance is available only in 39 (as of this writing). While some small business payroll providers are cheaper (Rippling is $18 per employee monthly, for example), they don’t offer some of the employee perks that Gusto does, such as 529 college savings accounts, health reimbursement plans, and Gusto Wallet—a free financial management app that even has time tracking tools.

In case your employees have emergency expenses and need early access to their wage, they can well get the funds through the Gusto Cashout feature of the Gusto Wallet. Aside from Square Payroll and Homebase Payroll, none of the other providers on our tilt offer an in-house solution .

  • Multiple pay options: With Gusto, employees are paid through manual checks, pay cards, or direct deposits. The standard direct deposit timelines are two and four days, but subscribing to Gusto’s higher tiers gets you a next-day option. However, if you require fast processing timelines, QuickBooks Payroll’s starter Core plan comes with next-day direct deposits (same-day for higher tiers). Square Payroll also offers instant payouts through its Square Payments solution.
  • Efficient time tracking and workforce management tools: Aside from monitoring your employees’ and contractors’ time through its system or via the Gusto Wallet, Gusto offers project tracking and workforce costing tools. You can even create custom PTO policies and send/approve time-off requests online. However, these features are available only in Gusto’s higher tiers. If you require reasonably priced full-service payroll with PTO and time tracking tools, consider either OnPay or Homebase Payroll (note that Homebase’s payroll services cover only 47 states as of this writing).
  • Professional HR and tax experts on support: Gusto helps you avoid expensive compliance mistakes through its team of HR and tax experts that you can reach out to for help whenever you need them—provided you get its Concierge option.

Gusto’s Drawbacks

  • Limited health insurance coverage: While Gusto has Gusto Cashout (a Gusto Wallet app with time tracking functionalities) and other benefits offerings, its health insurance options are limited to 39 states. If you want health benefits that are available across the US, consider any of the providers in this guide except Patriot Payroll and Homebase Payroll.
  • Doesn’t provide a dedicated payroll specialist: Gusto may provide access to HR Pros if you get its premium plan, but it doesn’t have dedicated payroll specialists who can help you navigate through the complexities of paying employees. This is where Paychex shines since it assigns a payroll expert to each of its clients—although you have to sign up for its higher tiers to get this service.

find more to like about this platform by reading our Gusto review .

QuickBooks Payroll: Best Payroll Solution for QuickBooks Accounting Software Users

QuickBooks Payroll

Quickbooks Online logo.

Overall Score:

4.62

OUT OF

5

rating CRITERIA Ease of Use 5.00 OUT OF 5
Expert Review 4.38 OUT OF 5
HR Features 4.13 OUT OF 5
Payroll Features 4.38 OUT OF 5
Popularity 4.38 OUT OF 5
Pricing 5.00 OUT OF 5
Reporting 5.00 OUT OF 5

What We Like

  • Seamlessly integrates with QuickBooks accounting software
  • Same- and next-day direct deposits
  • Unlimited pay runs with automated payroll tax filings (federal and state)
  • Mobile app lets you run payroll and e-file taxes even while on the go

What ‘s Missing

  • Automated local tax filings available only in higher tiers
  • Lacks a contractor-only plan
  • Basic HR features
  • Doesn’t have mobile apps for employee self-service (only offers a workforce portal you can access online)

QuickBooks Payroll Pricing

  • Core: $45 per month + $4 per employee monthly
    • Includes full-service payroll, next day direct deposit, federal and state tax filings and payments, and access to 401(k) plans and benefits*
  • Premium: $75 per month + $8 per employee monthly
    • Everything in Core plus same-day direct deposit, federal, state and local tax payments and filings, workers’ compensation administration, and HR support center
  • Elite: $125 per month + $10 per employee monthly
    • Everything in Premium plus multiple state tax filing, project tracking, personal HR adviser, tax penalty protection up to 25k per year, and expert setup

*Additional fees may apply depending on the selected plan .
QuickBooks Payroll is the best option for most QuickBooks accounting users. It integrates seamlessly—you access it within the same system with the click of a button—and all information flows throughout both systems ( you don ’ t have to enter doubly ) .
Like Gusto, it offers full-service payroll with automated tax filings ( federal and department of state, local taxes if subscribed to the Elite plan ), year-end report ( W-2s and 1099s ), and an on-line portal site where employees can access their pay up stubs, tax forms, and PTO balances. It besides has fast direct deposits ; its standard timeline is next-day but has same-day options if you get one of its higher tiers .
In our evaluation, the platform earned a 4.62 out of 5, with perfective scores in rest of manipulation, price, and report. While all of its early ratings are 4 and above, it scored the lowest in HR features ( 4.13 out of 5 ), chiefly because it doesn ’ t file modern lease state reports ( it lone generates them ) and you have to get its Premium plan if you want time chase and adept advice from a personal HR adviser .
however, many users still appreciate its comfort of use, specially its seamless consolidation with QuickBooks accountancy. A few others complained about having experienced occasional software glitches, while some said that it can be pricey for small businesses .

QuickBooks Payroll Features

  • Automatic and unlimited payroll: You can approve and set payroll to run automatically with QuickBooks. It also lets you process payroll as many times as your business requires.
  • Automated payroll tax services: Like most of the payroll providers on this list, QuickBooks Payroll handles all tax calculations, payments, and filings (including year-end reporting) for you. However, its tax filing services only cover federal and state taxes. You have to be on an Elite plan if you want automated local tax filings—otherwise, you’ll have to enter the local tax rates yourself.
  • Fast direct deposits: Apart from next-day direct deposits, you can pay employees through same-day direct deposit at no extra cost, provided you subscribe to QuickBooks Payroll’s higher tiers. Note that most of the providers on this list have a standard two-day processing time—although Square Payroll offers instant payments if you have a Square Payments account.
  • Tax penalty protection: QuickBooks will cover the penalty and interest for any payroll tax error for up to $25,000 a year—regardless of who made the mistake. Note that you must purchase its Elite plan to have your errors covered. Experts will also represent you before the IRS and concerned agencies and will assist you to resolve the problem. No other providers on our list will offer to represent you to help fix tax issues or cover mistakes you make under any circumstance.
  • Payroll and tax filing while on the go: With QuickBooks Payroll apps (for iOS and Android), you can process payroll, pay taxes, and e-file tax forms in all 50 states. (It is our top-recommended payroll app.) Square Payroll, ADP Run, and Paychex may let you run employee payroll on its mobile apps, but they don’t have the tax e-filing feature that QuickBooks Payroll offers.

QuickBooks Payroll’s Drawbacks

  • Lacks mobile apps for employee self-service: While QuickBooks Payroll has a workforce portal where employees can check PTO balances, access payslips, and view tax forms, its self-service tool doesn’t have a mobile app version. We recommend either Square Payroll, ADP Run, Homebase Payroll, and Paycor since these providers offer mobile apps for employee self-service. Gusto’s financial management app, Gusto Wallet, also lets you view pay stubs and W-2s but doesn’t show PTO details.
  • Tax penalty protection can be costly: Compared to the other providers in this guide, QuickBooks Payroll offers more robust tax penalty protection for its clients, which includes representing your business before the IRS to help address tax issues. However, coverage for its tax penalty protection is expensive since you have to sign up for its highest tier, Elite, which costs $125 per month plus $10 per employee monthly.

Check out our QuickBooks Payroll reappraisal to learn more about what it has to offer .

Paychex: Best for Solopreneurs & Companies Needing Dedicated Payroll Support

Paychex

Paychex logo

Overall Score:

4.39

OUT OF

5

fink CRITERIA Ease of Use 4.75 OUT OF 5
Expert Review 5.00 OUT OF 5
HR Features 5.00 OUT OF 5
Payroll Features 4.50 OUT OF 5
Popularity 3.75 OUT OF 5
Pricing 3.00 OUT OF 5
Reporting 5.00 OUT OF 5

What We Like

  • Flexible plans
  • Payroll and HR features are integrated
  • Dedicated payroll support

What ‘s Missing

  • Pricing isn’t all transparent
  • Payroll tax administration and year-end reporting cost extra
  • Access to a dedicated payroll specialist is available only in higher tiers

Paychex Flex Pricing

  • Paychex Flex Essentials: $39 per month + $5 per employee
    • Includes full service payroll, payroll tax administration, W-2/1099 year-end tax reporting*, workers’ compensation, new hire reporting, direct deposit option, garnishment payment services, mobile app, and self-service portal
  • Paychex Flex Select: Custom-priced
    • Everything in Essentials except garnishment payment services plus dedicated payroll specialist, time tracking*, and learning management
  • Paychex Flex Pro: Custom-priced
    • Everything in Essentials and Select plus accounting software integration, onboarding and background screening

Paychex plan for solopreneurs and the self-employed

  • Paychex Solo: Custom-priced
    • Includes self-employed 401(k) services, payroll services

*Additional fees may apply .
Paychex has solutions for different size businesses. Its Paychex Solo box includes payroll, startup/incorporation services, and access to retirement design options—making it a desirable solution for one-man businesses. It besides has several tiers that are flexible and cater to companies of unlike sizes ( its higher tiers include a dedicate payroll specialist ). And unlike Homebase Payroll, which offers payroll only in 47 states, and Gusto, which provides health insurance alone in 39 states, Paychex lets you process payroll and provide health policy in all US states .
The platform earned a 4.39 out of 5 in our evaluation. It scored the highest on HR, report, and expert review criteria. however, it doesn ’ t have diaphanous price for all of its plans and charges extra for payroll tax administration and W-2/1099 filings—services that most of the providers in this guidebook include without extra fees .

Paychex Features

  • Flexible plan options: Its Paychex Solo plan is perfect for solopreneurs and the self-employed. Aside from running payroll, Paychex can help them set up their business as an employer and select a retirement plan. None of the other providers in this guide have this package. Paychex even offers flexible HR and payroll subscriptions that target businesses of all sizes. And if you ever go through a growth period in which you need an HR expert but aren’t ready to hire, Paychex has a professional employer organization (PEO) service to help you manage essential day-to-day HR processes.
  • Workers’ compensation and benefits management: Paychex handles workers’ compensation and, unlike Gusto, offers health insurance in all 50 states. It also has retirement plans and garnishment payment services that include remitting the garnished wages to the appropriate agencies.
  • Multiple payment options: Aside from direct deposits, Paychex supports employee payments made through pay cards and paper checks. It even offers check logo and signing services. However, if you require options that allow you to pay employees fast, Square Payroll has an Instant Payments feature while QuickBooks Payroll offers next- and same-day direct deposits.
  • HR tools: Paychex Flex’s higher tiers not only come with payroll tools but several HR solutions as well. In addition to a library of HR documents and an online employee handbook builder, you are granted access to a learning management module to help you run e-training courses for your staff. Screening applicants and welcoming new hires will also be easy with its background checks and online onboarding solutions.
  • Experienced customer service: During implementation, Paychex will assign you a representative to help you set up. Once its system is up and running, you get access to US-based support with experienced professionals you can contact 24/7 in case you need assistance. Live chat features, in-app help options, and how-to guides are also available.

Paychex’s Drawbacks

  • Pricing isn’t all transparent: The pricing details of its starter Paychex Flex Essentials plan is readily available on Paychex’s website, but the cost of its other tiers, products, and services are not transparent. While you can contact Paychex to request more information, the process of requesting a quote can be inconvenient for those who want to quickly compare the features and fees between different payroll software.
  • Add-on fees for year-end reporting and payroll tax administration: Paychex can calculate, pay, and file payroll taxes for you, including year-end tax reports, but you may be charged additional fees for some of the services. If you don’t want to pay extra, consider the other providers in this list—except ADP Run, QuickBooks Payroll (local tax filings are available only in its highest tier), and Patriot Payroll (1099 tax filings cost extra if you’re under its Basic Payroll option).

Read our Paychex Flex review to learn more .

Square Payroll: Best for Restaurants & Small Retailers Using Square POS

Square Payroll

Square logo

Overall Score:

4.28

OUT OF

5

rat CRITERIA Ease of Use 3.50 OUT OF 5
Expert Review 4.38 OUT OF 5
HR Features 4.25 OUT OF 5
Payroll Features 4.75 OUT OF 5
Popularity 3.75 OUT OF 5
Pricing 4.50 OUT OF 5
Reporting 5.00 OUT OF 5

What We Like

  • Easy to use and navigate
  • Flat pricing with an affordable contractor plan
  • Integrates with Square POS
  • Fast direct deposits, including an instant payment option

What ‘s Missing

  • Next-day direct deposits and instant payments require a Square Payments account
  • Limited advanced HR functions
  • Phone support requires a customer code; difficult to reach at times
  • Standard direct deposit has a four-day processing timeline

PricingSquare Payroll Pricing

  • Pay employee and contractors: $35 per month + $5 per employee monthly
    • Unlimited pay runs, full-service payroll, multiple pay options (direct deposit, check and via Square’s cash app), automatic tax payments and filings, year-end tax reporting, time tracking (via Square POS or Team App), pay-as-you-go workers’ compensation plans, and new hire reporting
  • Pay contractors only: $5 per person monthly
    • Includes everything in above plan except workers’ compensation and new hire reporting

Square Payroll is the best option for restaurants and humble retailers already using Square ’ s POS organization. It enables you to pay both employees and contractors and significance on-line timecards from the Square POS and other third-party partners into its system. It besides has tip report features that allow you to record tip amounts, subtract taxes, and report them on your tax forms. You can run payroll a often as you need to at no extra cost ( unlike some plans under big-name providers like ADP and Paychex ), file quarterly and annual taxes, and sign up for pay-as-you-go workers ’ recompense indemnity .
In our evaluation, Square Payroll earned an overall evaluation of 4.28 out of 5, with a perfect seduce in coverage and high marks in closely all of our criteria. It took a murder in facilitate of use and popularity among users because while it is easy to use, it doesn ’ t have a customizable interface. It besides didn ’ t meet our sub-criteria of having more than 1,000 average user reviews on-line. Plus, several reviewers complained of having experienced difficulties contacting its support team .

Square Payroll Features

  • Low-cost contractor-only plan: Square Payroll has the lowest contractor-only plan among all the providers in this list. Priced at only $5 per contractor monthly, it comes with all the features of its “pay employees and contractors” plan including unlimited pay runs. Similar to Gusto’s contractor-only option, Square Payroll will only charge you for contractors that you paid for the month.
  • Square POS integration: Square Payroll seamlessly integrates with Square POS, making it easy for you to track and import employee time cards, including tips and commissions data for pay processing.
  • Multiple employee payment options: Aside from direct deposit, employees and contractors can be paid through manual checks or via Square’s Cash App. Square Payroll also offers next-day and instant payment options through its Instant Payments feature. You can even use its On-Demand Pay tool to allow eligible employees to get a portion of their earned salary before the pay period is over.
  • Online tax filing and reporting: Square Payroll will automatically file your quarterly and annual taxes as well as prepare and file your W-2s or 1099s, whether workers are paid an hourly, salary, or custom amount. This is unlike Patriot Payroll, Paychex, and ADP, which charge fees for some of its payroll tax services. QuickBooks Payroll may not have add-on fees to file taxes for you, but you have to get its highest tier if you want automated local tax filings.
  • Employee benefits: Square Payroll will provide your employees access to health insurance, pay-as-you-go workers’ compensation plans, and even retirement packages that will automatically sync with your payroll.

Square Payroll’s Drawbacks

  • Basic HR features: Square Payroll lacks the HR tools to help you track applicants, manage training, and maintain an employee information database online. If you require these for your business, we recommend either Paychex, Paycor, Rippling, or ADP Run since all offer a wide range of HR solutions.
  • Four-day direct deposits: Unless you have a Square Payments account that lets you pay employees the next day and even instantly, Square Payroll’s standard direct deposit timeline is four days. QuickBooks Payroll would be a good choice for those requiring fast payouts and don’t use Square Payments since its starter Core plan comes with next-day direct deposits.

See what else this platform has to offer by heading over to our Square Payroll review .

OnPay: Best for Agricultural Companies

OnPay

Onpay logo

Overall Score:

4.23

OUT OF

5

rat CRITERIA Ease of Use 3.50 OUT OF 5
Expert Review 4.38 OUT OF 5
HR Features 4.25 OUT OF 5
Payroll Features 4.50 OUT OF 5
Popularity 3.75 OUT OF 5
Pricing 4.50 OUT OF 5
Reporting 5.00 OUT OF 5

What We Like

  • Files Form 943
  • Multiple payment options (like direct deposits, manual checks, and debit cards)
  • Reasonably priced plan

What ‘s Missing

  • Lacks multiple tiers that cater to varying payroll and HR needs
  • Doesn’t have live phone support on weekends
  • Limited third-party software integrations

OnPay Pricing

  • $36 per month + $4 per employee monthly
    • Payroll processing, multiple payment options, payroll tax management, onboarding and new hire reporting, PTO management, employee benefits, self-service portal, reporting tools, and third-party integrations

OnPay makes it easy for agricultural companies to pay employees and file taxes. It files Form 943 and evening processes payments and taxes for workers on H-2A visa. In accession to unlimited pay runs, it supports multiple pay rates and payroll schedules. It can besides handle the payroll needs of businesses in other industries ( like healthcare and restaurant industries ) —from filing tax forms ( such as Forms 941, 1099, and W-2 ) to withholding your employees ’ state and federal unemployment indemnity payments and other contributions .
The chopine received an overall grudge of 4.23 out of 5 in our evaluation. similar to Square Payroll, it received high ratings in about all criteria except for ease of habit and popularity among users. While OnPay provides payroll services for different occupation types, its interface international relations and security network ’ metric ton customizable and the number of third-party software it integrates with is limited .
A few reviewers who left feedback complained about the episodic software and consolidation glitches. however, many users placid find its on-line tools effective as it helps them simplify and automate employee give serve .

OnPay Features

  • Unlimited payroll runs: Like Gusto, Square Payroll, and a couple of the other payroll systems for small businesses on our list, OnPay lets you run payroll for both employees and contractors as many times as you need and want without having to pay extra. You can also generate year-end W-2s and 1099s without paying a per-employee rate (Paychex and ADP Run charge extra). And, for those with special tax requirements like agricultural businesses, OnPay offers automated tax payments and filings of Form 943.
  • Multiple employee payment options: With OnPay, employees can get their wages through direct deposits, debit cards, and paychecks. Your staff can also see their pay stubs online through OnPay’s self-service portal.
  • Essential HR tools: Streamline onboarding processes with OnPay’s in-app offer letters, online I-9 and W-4 forms, e-signature tool, and automated onboarding workflows. It handles state new hire reporting, plus you can create custom checklists to ensure that incoming employees complete all the new hire requirements. If you need HR guides and legal templates, OnPay has an online HR resource library that you can access.
  • Employee benefits: Unlike Gusto’s health insurance, which covers only 39 states (as of this writing), OnPay’s health plans are available in all US states. Your employees are also granted access to dental, vision, disability, and retirement plans. Further, OnPay can easily generate employee census data reports that you can use when requesting insurance quotes from carriers and benefits providers.

OnPay’s Drawbacks

  • Lack of weekend phone support: If you urgently need payroll assistance from OnPay’s support team on a weekend, you won’t be able to contact them via phone. It only offers email support on Saturdays and Sundays. ADP Run and Paychex are great choices if you require 24/7 support. Paychex even offers a dedicated payroll specialist, although this service is available only in its higher tiers.
  • Limited integration options: OnPay integrates with only a handful of third-party software, such as QuickBooks, Xero, QuickBooks Time, Deputy, Humanity, When I Work, Mineral, and PosterElite. For those who need robust integrations, we recommend Rippling as it connects with more than 400 apps.

​​To find more to like about this system, head over to our OnPay review .

Paycor: Best for Businesses Upgrading From a Manual Payroll System as Hiring Efforts Increase

Paycor

Paycor logo,

Overall Score:

4.16

OUT OF

5

military rank CRITERIA Ease of Use 3.50 OUT OF 5
Expert Review 4.38 OUT OF 5
HR Features 5.00 OUT OF 5
Payroll Features 4.00 OUT OF 5
Popularity 5.00 OUT OF 5
Pricing 3.75 OUT OF 5
Reporting 5.00 OUT OF 5

What We Like

  • Easy to set up and use
  • Payroll and HR features are integrated
  • Customizable pay grid and pay stubs

What ‘s Missing

  • Pricey for small businesses
  • Onboarding and HR tools are available only in premium plans
  • Setup fees required for higher tiers
  • Customer support delays

Paycor Pricing

  • Small Business plans (those with up to 49 employees)
    • Basic: $99 per month + $5 per employee monthly—includes payroll, tax filing, check stuffing, and mobile app
    • Essential: $149 per month + $6 per employee monthly + $59 one-time setup fee—includes Basic features plus PTO requests and approvals and compliance checklists and templates
    • Complete: $199 per month + $7 per employee monthly + $99 one-time setup fee—includes Essentials plus advanced analytics with benchmarking, integrations with 401(k) providers
    • HCM: $199 per month + $12 per employee monthly + $199 one-time setup fee—includes everything in Complete plus surveys and performance reviews
  • Mid-market plans (businesses with 50 and more employees): Custom-priced

For growing businesses with increase lease needs, Paycor is a effective option as those companies transition from manual payroll. Businesses can benefit from its human capital management ( HCM ) suite that includes features like automatize enroll, lease, onboarding, and education tools .
however, it isn ’ t the most low-cost payroll system for little businesses. Its appetizer Basic design costs $ 99 plus $ 5 per employee monthly—pricier than big-name payroll and HR providers like ADP and Paychex .
Scoring 4.16 out of 5 in our evaluation, Paycor received high marks in about all of our criteria with perfective scores in report, HR features, and popularity among users. however, its expensive pricing and circumscribed interface customizability prevented it from ranking higher on our list .
several users said that not being able to in full customize some of its features ( like creating limited vacation accumulation rules ) is one of the things they like least about Paycor. Others commented that while it offers firm payroll and HR tools, its documentation team international relations and security network ’ deoxythymidine monophosphate constantly responsive and can be unmanageable to reach at times .

Paycor Features

  • Time and attendance: Paycor enables you to collect and monitor employee work hours, helping manage attendance and labor costs through automated and accurate processes. Its system is much more robust than Gusto’s simple time tracking tool. Employees can clock in and out, and you can use it to schedule shifts.
  • All-in-one HR platform: Paycor offers an all-in-one platform that combines its payroll software with onboarding, time tracking, scheduling, performance management, and recruiting tools. You won’t get these robust HR features with traditional small business payroll software like Gusto, OnPay, Patriot Payroll, and Homebase Payroll.
  • Customizable pay grids: Paycor’s payroll solution is flexible, allowing you to create intuitive workflows and build an online pay grid to fit your unique pay processing needs. You can select the pay data columns you want, remove those you don’t need, and choose whether you want the system to display the applicable hours or amount (or both) for each data type. You can even create a customized pay stub.
  • Accurate payroll and tax filing: Aside from calculating employee payments and deductions, Paycor handles your quarterly tax payments and filings, including year-end reports. It also automatically pays and files your taxes at the federal and state levels on time. You can pay employees via direct deposits and manual checks. Paycor even offers check stuffing services.

Paycor’s Drawbacks

  • Expensive: Out of all the small business payroll software we reviewed, Paycor has the priciest plans. Its starter Basic plan costs $99 plus $5 per employee monthly, which is more expensive than Paychex’s starter tier ($39 plus $5 per employee monthly), which already comes with garnishment payment services. With Paycor, you have to subscribe to its premium plans to get this.
  • HR tools are available only in higher tiers: While Paycor’s small business payroll plans include access to basic HR tools (like PTO tracking and onboarding), these are available only in the premium tiers. We recommend Homebase Payroll if you want a payroll package that includes new hire onboarding, time tracking, and scheduling tools in a basic subscription tier.

Read our Paycor reappraisal for more details about the system .

Rippling: Best for Businesses Looking for a Modular HR, Payroll & IT Solution

Rippling

Rippling logo

Overall Score:

4.11

OUT OF

5

rate CRITERIA Ease of Use 2.88 OUT OF 5
Expert Review 4.38 OUT OF 5
HR Features 4.63 OUT OF 5
Payroll Features 4.50 OUT OF 5
Popularity 3.75 OUT OF 5
Pricing 4,25 OUT OF 5
Reporting 5.00 OUT OF 5

What We Like

  • Has modular HR, payroll, and IT solutions that integrate seamlessly with each other
  • PEO option can be easily switched on and off
  • Connects with 400+ business apps
  • IT tools simplify the company computer/app provisioning and deprovisioning processes

What ‘s Missing

  • Pricing isn’t all transparent
  • You have to purchase its employee management platform before you can buy its other modules; can get pricey as you add more features
  • HR help desk option with phone and email support costs extra
  • Occasional software glitches

Rippling Pricing*

  • Employee management platform: $10 per employee monthly
  • Full-service payroll: $8 per employee monthly
  • Employee benefits: $6 per employee monthly
  • Flex HSA/FSA and commuter benefits: $6 per employee monthly
  • HR help desk: $100 per month
  • App management: $8 per employee monthly
  • Device management: $8 per employee monthly

*Pricing is based on a quotation we received

What makes Rippling a good payroll choice for businesses is its modular HR, payroll, and IT tools that allow you to choose only the solutions you need. While its employee management platform is a must-purchase, the cost of adding full-service payroll is even reasonable—although not a cost-efficient as most of the small business payroll software in this guide ( like Gusto and Patriot Payroll ) .
It still made our list because it is the alone HR and payroll software we reviewed that can help you manage essential IT processes, such as assigning and deploying computers and occupation apps that employees can use. It earned a 4.11 out of 5 in our evaluation, scoring the highest in report, HR, and payroll features. It posted the lowest ratings in ease of manipulation, chiefly because it lacks free phone support—you have to purchase its HR serve desk addition that includes phone and e-mail support from HR experts .
In terms of user feedback, many appreciate its user-friendly platform and effective payroll and HR tools ; it has solid payroll analytic tools to ensure you don ’ t make any mistakes before running. however, some said that it can be glitchy at times with casual login issues .

Rippling Features

  • Modular solutions: Rippling has a flexible employee management platform that lets you choose the payroll, HR, and IT features that you need. You can start with its employee management (a must purchase) and full-service payroll tools, and then add more solutions like employee benefits and applicant tracking as you grow your business.
  • Payroll Analytics: Rippling automatically pulls your last payroll numbers when you begin processing a new payroll so you can easily compare the two. It helps you identify any obvious errors quickly to prevent you from having to backtrack to correct them later.
  • Full-service payroll: With Rippling, you can run payroll with just three clicks. It automatically calculates all employee payments, taxes, and deductions. Payroll tax filings are also automatically done by Rippling. If you have employees and contractors based in satellite offices outside of the US, Rippling can help you manage international payroll processes so you can pay your workers accurately and on time.
  • Robust HR tools: Rippling offers more than payroll and employee information management solutions; it also has applicant tracking, benefits administration, time and attendance, and learning management tools. However, these modules are paid add-ons to Rippling’s core employee management platform.
  • IT solutions: Rippling’s IT tools are designed to streamline and automate device and apps management processes. If you have new hires, Rippling can help you assign the computer units and identify business apps that employees have access to. For resigning employees, you can easily disable access to business apps and lock their computers on their last day. Rippling even stores your unassigned computer units in its warehouse, and you can check the inventory through its system.
  • Flexible PEO: Rippling offers PEO services to businesses that need help managing payroll and day-to-day HR operations. And unlike ADP and Paychex, if you decide that you no longer need a PEO, then you can simply turn Rippling’s PEO services off from your account.

Rippling’s Drawbacks

  • Can get pricey as you add more features: Its per-module pricing may be optimal for those who only need specific solutions (such as payroll), but if you keep adding more features and growing your workforce, Rippling can get pricey.
  • Lacks free phone support: Rippling offers email and chat support, but if you need expert advice from an HR professional, you have to purchase its HR help desk add-on ($100 monthly) that includes phone and email support.

Learn more about this chopine by reading our Rippling review .

ADP Run: Best for Scaling Startups Needing Flexible Plans

ADP Run

ADP Run logo

Overall Score:

3.79

OUT OF

5

military rank CRITERIA Ease of Use 4.88 OUT OF 5
Expert Review 3.75 OUT OF 5
HR Features 5.00 OUT OF 5
Payroll Features 4.50 OUT OF 5
Popularity 5.00 OUT OF 5
Pricing 0.50 OUT OF 5
Reporting 5.00 OUT OF 5

What We Like

  • Multiple plans to choose from
  • Automatic quarterly and annual tax filings
  • Advanced HR support available
  • Built-in compliance tools that flag potential errors

What ‘s Missing

  • Pricing isn’t transparent
  • Setup fee required
  • Year-end reporting costs extra
  • Benefits, time tracking, and workers’ compensation are add-on products

ADP Run Pricing

  • Essential: Custom-priced
    • Includes payroll processing, direct deposit, tax payment and filings, customizable reports, employee self-service portal and new hire onboarding
  • Enhanced: Custom-priced
    • Everything in Essential plus state unemployment insurance management, ZipRecruiter job postings, and background checks
  • Complete: Custom-priced
    • Everything in Enhanced plus expert assistance
  • HR Pro: Custom-priced
    • Everything in Complete plus Enhanced HR help desk, which includes scheduled check-ins and one-off questions with ADP’s HR business advisers.

ADP Run is ADP ’ s payroll system for modest businesses with up to 49 employees. It comes with all of the necessity payroll and payroll tax management tools you need, plus new hire report, onboarding, background checks, and access to subcontract postings ( via ZipRecruiter ). Its higher tiers even come with extra HR patronize and handholding that you don ’ metric ton grow with your typical small clientele payroll software like Gusto and Square Payroll. ADP besides makes it easy to transition from one design to the future if your party scales and you need extra HR tools .
In our evaluation, ADP Run earned an overall score of 3.79 out of 5. It was rated highly in comfort of use, payroll and HR features, report, and popularity among users. however, its setup costs and non-transparent fees contributed to its very low rate in our price criteria—and users flush commented that it can be expensive for minor businesses. however, reviewers said they do appreciate its easy-to-use platform, adding that its payroll solution helps simplify employee pay processes .

ADP Run Features

  • Fast and accurate payroll and tax filing: In addition to its solid payroll tools, ADP Run offers automated payroll tax payments and filings. While it also handles year-end reporting (W-2s and 1099s), ADP charges extra for this. Its built-in compliance tools also notify you of payroll errors.
  • Multiple employee payment options: With ADP Run, you can pay your employees via direct deposit and paychecks and through the Wisely Direct Debit Card. It also offers secure paychecks with check signing and stuffing services. ADP will even deliver the sealed envelopes containing employee paychecks to your office so you can distribute these to your staff.
  • Flexible plan options: In addition to ADP Run’s multiple tiers with full-service payroll and access to essential HR tools, ADP has a wide range of products that can cater to midsize and large businesses. It even offers a PEO option, ADP TotalSource, for companies that need to completely outsource their payroll and HR administration.
  • Certified, experienced payroll professionals available 24/7: Similar to Paychex, ADP Run allows you to get in touch with payroll and HR experts whenever you need them. You even get legal assistance on employment matters from Upnetic Legal Services—provided you subscribe to its highest tier.
  • Recruitment and HR tools: ADP’s partnership with ZipRecruiter makes it possible for you to post open jobs to leading job boards. It also offers background checks, state new hire reporting, and onboarding, in addition to training tools and an online library of HR forms and documents. You won’t get this level of HR support with any other provider on our list except Paychex and Paycor. However, if you need time tracking, pay-as-you-go workers’ compensation, and benefits, these solutions are paid add-ons to ADP Run’s payroll plan.

ADP Run’s Drawbacks

  • Pricing isn’t transparent: With ADP, you have to call its sales team to discuss your requirements and request a quote. This can be troublesome for those wanting to quickly compare monthly fees between different payroll software, including the features that each provider offers.
  • Year-end reporting costs extra: While most of the small business payroll software in this list include W-2 and 1099 reporting, ADP Run charges a fee for this service.

Read our ADP Run review for more data about this platform .

Patriot Payroll: Best for Mom-and-Pop Businesses Wanting a DIY Option

Patriot Payroll

Patriot Payroll

Overall Score:

3.73

OUT OF

5

rat CRITERIA Ease of Use 3.25 OUT OF 5
Expert Review 4.38 OUT OF 5
HR Features 1.00 OUT OF 5
Payroll Features 3.88 OUT OF 5
Popularity 5.00 OUT OF 5
Pricing 5.00 OUT OF 5
Reporting 5.00 OUT OF 5

What We Like

  • Affordable
  • Multiple plans include full-service payroll and a do-it-yourself (DIY) option
  • Unlimited pay runs
  • Free payroll setup and expert support

What ‘s Missing

  • Multistate tax filings cost extra
  • Lacks benefits options
  • Standard lead time for direct deposits is four days
  • Very limited HR tools

Patriot Payroll Pricing

  • Basic Payroll with DIY tax filings: $10 per month + $4 per employee monthly
    • Includes unlimited pay runs, multiple pay frequencies and locations, and track PTO accruals
  • Full Service Payroll: $30 per month + $4 per employee monthly
    • Everything in Basic plus federal, state, and local tax filings, and year-end payroll tax filing
  • Full Service Payroll + HR Software: $36 per month + $6 per employee monthly
  • Full Service Payroll + HR + Time and Attendance: $42 per month + $8 per employee monthly

Add-on fees

  • Multistate tax filings: $12 monthly for each additional state
  • 1099 e-filings (for Basic Payroll subscribers only): $20 for up to five 1099 e-filings; an additional $2 per 1099 is required for six to 35 filings (no additional charge for 36 or more)

Patriot Payroll offers a compromising option that others in this guidebook don ’ metric ton : a choice between full-service payroll and a more low-cost DIY version. Both come with outright payroll runs, multiple pay rates, automated PTO accumulation calculations, and customizable deductions and contributions. You can pay employees through calculate deposition or manual checks, and if you choose its full-service plan, Patriot will pay and file all federal, state, and local taxes. It even has payroll packages that include access to time track tools and an HR solution for managing employee information .
Scoring 3.73 out of 5 in our evaluation, Patriot Payroll received arrant marks in report, price, and popularity among users. It posted the lowest score in HR functionalities because it doesn ’ metric ton offer newfangled hire onboarding and employee benefits that most of the payroll software in this number provides. however, users still appreciate its reasonably priced plans and helpful defend team. Others said that while it has user-friendly and efficient payroll tools, they wished Patriot Payroll offered faster conduct deposits and extra integration options .

Patriot Payroll Features

  • Self-service plan: You can save the most money if you have a couple of employees and are willing to file payroll taxes on your own using Patriot’s Basic Payroll plan. Priced at only $10 plus $4 per employee monthly, this is the most cost-efficient option among all the payroll providers in this guide.
  • Flexible payroll system: In addition to unlimited pay runs, Patriot Payroll supports multiple pay rates, plus you can either use its standard deduction and contribution types or create your own to capture payroll details for garnishments, health insurance options, and retirement plans. Employees and contractor payments are made through direct deposits, but the processing time is four days. If you want fast direct deposits, consider QuickBooks Payroll (its basic Core plan comes with next-day options) and Square Payroll (its Instant Payments feature lets you pay employees instantly).
  • Multiple full-service payroll packages: Aside from its standard Full Service option, Patriot has payroll packages that include time tracking and employee information management tools. All plans include one state filing, but if you need to file taxes in multiple states, each additional filing costs $12 monthly.
  • Tax penalty guarantee: If you subscribe to one of its Full Payroll plans, Patriot ensures that your taxes will be calculated and filed on time. Any disputes will be resolved and paid for by Patriot for tax filing mistakes that its representatives will commit.

Patriot Payroll’s Drawbacks

  • Four-day direct deposits: Unlike Gusto, QuickBooks Payroll, and Square Payroll, which offer multiple direct deposit options—such as next- and same-day options and instant payouts—Patriot’s standard timeline is four days even if you get its higher Full Service Payroll tier.
  • Limited HR tools: While its HR and time tracking solutions can help you manage employee information and capture actual hours worked, respectively, Patriot Payroll lacks the onboarding and benefits options that most small business payroll software like Gusto and QuickBooks Payroll offer.

For more data on this chopine, head over to our Patriot Payroll reappraisal .

Homebase Payroll: Best for Businesses Employing Hourly Workers

Homebase Payroll

Homebase logo.

Overall Score:

3.66

OUT OF

5

evaluation CRITERIA Ease of Use 3.50 OUT OF 5
Expert Review 3.75 OUT OF 5
HR Features 4.00 OUT OF 5
Payroll Features 3.56 OUT OF 5
Popularity 0.00 OUT OF 5
Pricing 4.50 OUT OF 5
Reporting 3.75 OUT OF 5

What We Like

  • Flat pricing with reasonable monthly fees
  • Payroll plan includes time tracking, scheduling, job postings, and applicant tracking tools
  • Unlimited pay runs with automated payroll tax payments and filings

What ‘s Missing

  • Payroll services available only in 47 states (as of this writing)
  • Lacks health insurance options
  • Integrates only with QuickBooks Online

Homebase Payroll Pricing

  • $35 per month + $5 per employee monthly
    • Includes payroll processing, direct check payments, tax filing and payments, and mobile app

Homebase has added a payroll faculty to its suite of time tracking and scheduling solutions. like to Square Payroll, it offers flat price for its easy-to-use give work solution that includes automated payroll tax payment and file services. Its payroll platform is designed specifically for hourly teams as it comes with essential schedule and prison term track tools to help you manage your hourly work force more efficiently. It even offers job postings, applicant track, PTO management, new lease onboarding, and time clock apps .
Homebase Payroll earned an overall sexual conquest of 3.66 in our rubric. Its sanely priced plan with categoric price and robust HR tools contributed to its senior high school scores ( 4 and improving ), while the miss of on-line reviews resulted in it getting a zero rating in our popularity criteria .

Homebase Payroll Features

  • Flat pricing: Both Square Payroll and Homebase Payroll offer flat pricing, allowing you to easily plan your payroll software expenses. You also don’t have to worry about having to pay extra fees if you exceed a plan’s user limits or need additional payroll and essential HR solutions. Homebase Payroll has only one plan that includes all the tools you need to hire, onboard, and pay employees.
  • Robust payroll plan: Homebase Payroll is the only payroll system for small businesses that we reviewed that’s affordably priced and comes with several HR features. For only $35 plus $5 per employee monthly, you get hiring, onboarding, time tracking, and scheduling tools in addition to full-service payroll and automatic tax filing services. Paycor, ADP, Paychex, and Rippling may offer similar functionalities, but you either have to pay extra or subscribe to its higher tiers to get these solutions.
  • Full-service payroll: Unlike Paychex, ADP Run, and Paycor, Homebase Payroll offers unlimited pay runs so you can process employee and contractor payments as many times as you need in a month. Salaries are sent to the employees’ accounts via direct deposits, although Homebase Payroll also supports payments made through printable checks. In addition to W-2 and 1099 reporting, Homebase provides automated payroll tax payments and filings.
  • Early access to wages: Similar to Gusto and Square Payroll, Homebase Payroll offers an employee perk that grants your staff early access to wages. Your workers can transfer a portion of their salary to their bank account before payday to help pay for emergency expenses.

Homebase Payroll’s Drawbacks

  • Doesn’t offer health insurance and retirement benefits: While it can help you find qualified candidates, onboard new hires, schedule work shifts, track attendance, and pay employees, Homebase Payroll doesn’t provide access to benefits options that you can offer to your workers. If you want robust benefits choices, consider any of the providers in this list except Square Payroll and Patriot Payroll. Gusto also has health insurance plans but it is limited to only 39 states.
  • Limited payroll coverage: Given that Homebase’s payroll solution is fairly new, its payroll services only cover 47 states. Right now, it’s unavailable in Alaska, Indiana, and Nevada. However, the provider is working on adding new states, so check its website for updates.

oral sex over to our Homebase review to find more to like about the platform .

How We Chose the Top Payroll Software

We checked and compared the best payroll software for belittled businesses across industries ; most of them offer many of the like basic payroll tools with sealed nuances in features, i.e., same-day v two-day send down payment or unlimited pay runs five specify give runs. broadly, the top payroll software offer direct deposit, tax file, and year-end tax report preparation. Some evening provide benefits and HR support .
Click through the tabs below for a more detail dislocation of our evaluation criteria .

20 %
Pricing

20 %
payroll Features

20 %
ease of Use

15 %
HR Features

15 %
Expert Review

5 %
popularity

5 %
Reporting

20% of Overall Score

We checked to see if the supplier has crystalline pricing, zero setup fees, and multiple plan options with outright pay runs. Those priced at $ 50 or less per employee monthly were besides given extra points. Gusto, QuickBooks Payroll, and Patriot Payroll scored highest in this area—although Patriot Payroll is the most low-cost among the three .

20% of Overall Score

We gave precedence to those that offer multiple pay options, two-day mastermind deposits, tax payments and filings, year-end report ( W-2s and 1099s ), and a penalty-free tax guarantee. Most of the payroll software we reviewed scored 4 and above here, except Patriot Payroll and Homebase Payroll. Gusto and Square Payroll scored highest because both supply robust payout options that include on-demand pay and a pay up card option .

20% of Overall Score

Payroll avail and software should be childlike to set up, customizable, and have a user-friendly interface. We besides looked at whether the supplier offers live corroborate and integration options with on-line tools that most SMBs habit. QuickBooks Payroll won in this standard because of its intuitive interface, how-to guides, and easy payroll apparatus .

15% of Overall Score

Online onboarding, which means giving employees the option to fill out forms like W-4s electronically, is the clear criterion, followed by state of matter new hire report and the handiness of a self-service portal site where employees can view pay stubs, edit information, and access forms. extra points were besides given to providers who offer adept HR hold, benefits options, and health insurance plans that cover all U.S. states. ADP Run, Paycor, and Paychex received perfect ratings here because all three offer more comprehensive examination HR features for businesses as they grow .

15% of Overall Score

In this standard, we assess whether the software ’ s ease of manipulation, price, and the width and depth of its payroll and HR tools are ideal for SMBs. While Paychex, ADP, and Paycor all have a wide range of HR and payroll solutions to fit different-sized businesses, only Paychex scored 5 out of 5. ADP ’ s non-transparent pricing and Paycor ’ s expensive plans prevented the two from getting perfect scores here .

5% of Overall Score

We considered drug user reviews, including those of our competitors based on a 5-star scale ; any option with an average of 4+ stars is ideal. besides, any software with 1,000+ reviews on any third-party site is preferred. Gusto, ADP, Paycor, and Patriot earned a perfective fink in this criterion .

5% of Overall Score

preference was given to software with built-in basic payroll reports and customization options. All of the little business payroll software we reviewed received arrant scores here, except for Homebase Payroll since it lacks customizable reports .
*Percentages of overall score

Bottom Line

small businesses need dependable payroll software to save time and money. Most providers calculate wages, offer direct deposit, and pay taxes ; however, you should consider your business needs and budget limitations. modest businesses can benefit from features such as automated tax payments, year-end report file, and outright payroll runs .
We found that Gusto offers all of the features that most little businesses need at a identical competitive price. Users find it identical easy to use and navigate, and the software is widely used in different industries. Sign up for a Gusto plan today .
Visit Gusto

source : https://shoppingandreview.com
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