Payroll Accounting

What is Payroll Accounting?

Payroll account is basically the calculation, management, record, and analysis of employees ’ recompense RemunerationRemuneration is any type of compensation or payment that an individual or employee receives as payment for their services or the ferment that they do for an organization or company. It includes whatever al-qaeda salary an employee receives, along with early types of payment that accrue during the course of their function, which. In summation, payroll account besides includes reconciling for benefits, and withholding taxes and deductions related to compensation. The calculation of payroll is highly influenced by each country ’ sulfur legal requirements ( it may besides depend on country or local city requirements ). Payroll Accounting


  • Payroll accounting is essentially the calculation, management, recording, and analysis of employees’ compensation.
  • The key for payroll accounting is to recognize when a concept is assumed by the employer or the employee.

Main Costs of Payroll Accounting

payroll costs are related to obligations ( expenses ) assumed by an employer. They fund compensation paid to employees for their direct parturiency or as a consequence of mandate benefits defined by legal requirements. The sum of all the concepts listed above forms the accrue expense for keeping an employee on the payroll. Under account principles, all accrued expenses Accrued ExpensesAccrued expenses are expenses that are recognized even though cash has not been paid. They are normally paired up against tax income via the equal principle must meet the matching principle. The matching principle states that all expenses need to match in the time period when all the relate revenues are reported ( it does not depend on the payment date ). For model, if an employee is hired on the first day of December but paid on the first workweek of January, the expense related to the british labour party of the employee must be recognized in December. Note: compensation for the labor of employees is not always recognized as an expense. For model, if the labor of employees served for manufacturing a product or asset, the recompense ( including provisions ) should be registered as cost of manufacturing the merchandise ( inventory ) or asset and recognized as expense when the inventory is sold ( through cost of sales ) .

Performance Obligations under Payroll Accounting

operation obligations are related to withholdings or deductions from employees ’ wages. These retain amounts are not paid directly to employees, but they are paid belated to politics institutions or private companies. The most common withholdings according to US laws are :

  • Federal withholdings: Retentions for federal income taxes
  • State withholdings: Retentions for state income taxes
  • FICA payable: Retentions for Social Security and Medicare
  • State disability: State disability taxes
  • Employee health insurance: Retentions for health insurance coverage
  • 401K: Retentions for retirement savings.

early withholdings include :

  • Court-ordered withholdings: Deductions from salary ordered by the court for specific purposes.
  • Union dues

Performance Obligations under Payroll Accounting

Setting up Payroll Accounting

Before starting the hire action, there are some authoritative requirements or considerations that employers must fulfill. They are in accord with US union legislation and may vary from state to state .

1. Federal Employer Identification Number (EIN)

This is used to track federal tax payments. A company must get an EIN from the IRS .

2. Payment type and periodicity

After deciding the wage level ( according to put, have, diligence, etc. ) and type ( hourly or annual wage ), select the period in which the employees are going to be paid. Payments are normally selected between hebdomadally, bi-weekly, or monthly. payment periods should not be longer than the monthly basis.

3. Employees’ benefits and insurance

If employers offer extra benefits such as policy or a 401K retirement plan, they will have to decide how much to contribute as the employer, and how much of the price the employee must assume to get the benefit .

4. Employees’ forms

When hiring employees, it is significant to gather all the information related to the right to work in the US and personal data. The most important forms are I-9 Form ( to verify if the employee has the citizenship or the right to work in the US under a make license ), W-4 form ( Employees ’ Personal information – by completing this class, you obtain the data needed to calculate the withholding tax applicable to an employee ) and direct Deposit Form .

Calculations in Payroll Accounting

After setting up the company to hire employees and gathering all the information related to the employees, the company will need to follow these steps :

  1. Calculate the direct and indirect compensation for labor: When finishing a month, sum all the costs for direct compensation, such as salaries and overtime (most of the withholdings and provisions are calculated based on these concepts).
  2. Then, sum indirect concepts such as commissions and bonuses (Check your federal and state requirements to see if they should be included in the calculation for withholdings or deductions).
  3. Calculate withholdings and deductions: After determining the basis for each withholding or deduction according to the previous step, calculate your employees’ taxes and wage deductions according to the applicable requirements.
  4. Calculate provisions: Provisions are accrued expenses that generate liabilities

    Types of Liabilities

    There are three primary types of liabilities: current, non-current, and contingent liabilities. Liabilities are legal obligations or debt

  5. Record entries in the books.
  6. Generate payments: After calculating and registering the accounting entries, companies need to generate the payments to employees, government entities (related to withholdings), and other entities. This process may often be contracted out to third parties, such as Ceridian.
  7. Calculate posterior adjustments to provisions: Due to the nature of provisions, which are based on estimates, is important to recalculate and adjust provisions if necessary.

Related Readings

Thank you for reading CFI ’ s scout to Payroll Accounting. To keep memorize and developing your cognition of fiscal analysis, we highly recommend the extra CFI resources below :

  • Accounting Salary Guide

    Accounting Salary Guide

    In this accounting salary guide, we give you the midpoint compensation figures for those employed both in public and private accounting. Accountants are responsible for examining financial statements to ensure accuracy and compliance with existing laws and regulations, handling tax-related tasks such as calculating the

  • Accrued Income

    Accrued Income

    Accrued income is income that a company will recognize and record in its journal entries even though cash has not yet been received. Because of the

  • Salary Calculator

    Salary Calculator

    This salary calculator can be used to estimate your annual salary equivalent based on the wage or rate you are paid per hour. Follow the instructions below to

  • Compensation Guides


    Compensation and salary guides for jobs in corporate finance, investment banking, equity research, FP&A, accounting, commercial banking, FMVA graduates,

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