Microsoft Teams: 5 Reasons Why You Should Start Using

The defining characteristic of modern organizations is collaboration and teamwork. Microsoft Teams has become the fastest-growing app in Microsoft’s history, with over 330,000 companies worldwide using it since its launch.

If you work for one of those companies, you’re probably constantly coming up with new ways to use the app. If you aren’t already using Teams, here are five reasons why you should start.

There’s more to it than just chatting

In Teams, you can use the chat window to have quick conversations with your coworkers. But there’s a lot more to it than that.
Do you need to send a file to someone? Simply paste it into the chat. Then, right from the window, call or video call your colleague to discuss the file. Alternatively, you can schedule a meeting without leaving the chat. Because Chat is integrated with other Microsoft products such as OneNote and Office, you won’t have to switch between apps during your conversation. Everything is right there in the chat.

Meetings: Before, during, and after

It can be difficult to get everything ready for meetings. One email contains the agenda, while another contains the agreed-upon actions. What happened to the document you were supposed to read before the call?

Meetings in groups make this process a lot easier. You can start chatting with the attendees about the agenda as soon as you create the meeting, share the files you need them to review and keep track of the meeting notes and to-dos as soon as you create the meeting. You can even see who the unidentified guests are who have been invited.

The call recording is then immediately available in the same tab, so you don’t have to go looking for it if you missed the meeting. It’s right there, along with the meeting minutes and agreed-upon tasks.

There will be fewer emails

Drowning in your emails is no longer an option. You no longer have all the email-on-email responses, which are often sent as a Reply All, because conversations are now held in a structured way in your Teams.

And what happens if someone needs to send you a file or ask you a quick question? That’s why there’s Chat!

meeting chat in microsoft teams

Collaboration and communication have improved

You won’t have to switch apps to collaborate on a document thanks to the tight integration with Office 365. In Teams, you can create a Word, Excel, or PowerPoint document, share it with your coworkers right away, and then co-author it in the blink of an eye.
There will be no more sending out multiple versions via email and the resulting version confusion. You can add notes and to-dos to the document, as well as chat with coworkers about it.

Always be connected, no matter where you are

We need to stay connected, reachable and have access to all of your resources while on the move. You can access all of your apps and documents right away with the Teams phone app. You can quickly respond to chat and conversations, join meetings with a single click and keep working together. So you’re always up to date, even when you’re on the go.

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